ClerkMinutes

Government should be elegantly simple. Your meeting minutes should be too.

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1,323

Municipalities using ClerkMinutes

23,894

Hours of meetings transcribed

30,854

Minutes generated with ClerkMinutes

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Your Complete ClerkMinutes Trial Experience

Everything. Unlimited. No restrictions.

Unlimited Meeting Transcription

Process as many meetings as you want. No limits on length or quantity.

Automatic Speaker Identification

No more "the gentleman from ward 3" – everyone gets properly identified.

Custom AI Prompts

Define your exact style, tone, and format preferences once.

Multiple Output Formats

Word docs, PDFs, whatever format you need for your workflow.

Unlimited Regeneration

Try different styles and formats until it's perfect for your needs.

Complete Feature Access

This isn't a limited demo. It's the full ClerkMinutes experience.

Custom AI Prompts

Define your exact style, tone, and format preferences once.

Unlimited Regeneration

Try different styles and formats until it's perfect for your needs.

Multiple Output Formats

Word docs, PDFs, whatever format you need for your workflow.

Complete Feature Access

This isn't a limited demo. It's the full ClerkMinutes experience.

Your Complete ClerkMinutes Trial Experience

Everything. Unlimited. No restrictions.

Unlimited Meeting Transcription

Process as many meetings as you want. No limits on length or quantity.

Automatic Speaker Identification

No more "the gentleman from ward 3" – everyone gets properly identified.

Custom AI Prompts

Define your exact style, tone, and format preferences once.

Multiple Output Formats

Word docs, PDFs, whatever format you need for your workflow.

Unlimited Regeneration

Try different styles and formats until it's perfect for your needs.

Complete Feature Access

This isn't a limited demo. It's the full ClerkMinutes experience.

Custom AI Prompts

Define your exact style, tone, and format preferences once.

Unlimited Regeneration

Try different styles and formats until it's perfect for your needs.

Multiple Output Formats

Word docs, PDFs, whatever format you need for your workflow.

Complete Feature Access

This isn't a limited demo. It's the full ClerkMinutes experience.

Your Complete ClerkMinutes Trial Experience

Everything. Unlimited. No restrictions.

Unlimited Meeting Transcription

Process as many meetings as you want. No limits on length or quantity.

Automatic Speaker Identification

No more "the gentleman from ward 3" – everyone gets properly identified.

Custom AI Prompts

Define your exact style, tone, and format preferences once.

Multiple Output Formats

Word docs, PDFs, whatever format you need for your workflow.

Unlimited Regeneration

Try different styles and formats until it's perfect for your needs.

Complete Feature Access

This isn't a limited demo. It's the full ClerkMinutes experience.

Custom AI Prompts

Define your exact style, tone, and format preferences once.

Unlimited Regeneration

Try different styles and formats until it's perfect for your needs.

Multiple Output Formats

Word docs, PDFs, whatever format you need for your workflow.

Complete Feature Access

This isn't a limited demo. It's the full ClerkMinutes experience.

Watch ClerkMinutes in Action

How ClerkMinutes Works

Step 1

Upload the agenda.

Build agendas with your team in one system instead of an email chain. Multiple people contribute and edit in real time, whether it's commissioners' agenda this week or zoning's the next.

Step 2

Record & transcribe the meeting.

Upload your recording, or pull straight from Zoom or YouTube. ClerkMinutes is trained on government meeting structure, including legal terms, motion syntax, and local names. Speaker recognition holds up across multi-hour meetings with multiple speakers.

Step 3

AI generates structured minutes in your county's format.

Speaker attribution stays accurate with 10+ speakers, even when people talk over each other.

Motion tracking captures motions, seconds, vote counts, and outcomes correctly.

Public comment gets summarized into structured sections, including who spoke, key themes, and specific concerns.

Step 4

Review, customize & publish.

Export to PDF, HTML, or Word and it looks right every time. Publish and your agenda and minutes update together, with a calendar embed your residents can search.

Step 5

Search & reference anytime.

Find what any board said six months ago in seconds. A board member asks what was decided about the park project last March. A public records request comes in on a board you don't even sit in on regularly. Either way, search, find it, answer in minutes instead of days of digging through file folders.

Why Clerks Love ClerkMinutes

“Not taking days and weeks to do my minutes. From uploading to completion, it’s about 20 minutes, The customer service is absolutely second to none .”

Heather

Clerk, City of Long View, NC

"ClerkMinutes cut out the anxiety of doing minutes... I can focus on the actual meeting now."

Lynnae

Clerk, Village of Rib Mountain, WI

"It used to be a total mental drain. Now I actually enjoy the process."

Tyler Cameron

City Recorder at City of Providence, UT

"I'm not frantically writing anymore. I can actually facilitate better meetings."

Carolyn Shields

City Recorder at City of Oakland, OR

The Stress-Free Workflow

Enjoy Being a Clerk Again

Before ClerkMinutes

Stress about missing important details

Frantically write during meetings

Spend hours reconstructing conversations

Work late, turning notes into professional minutes

After ClerkMinutes

Listen actively and facilitate confidently

Trust that everything is being captured

Review polished drafts instead of starting from scartch

Go home when meeting ends

The difference? You get to be the professional you became a clerk to be.

Start your 30-day trial

Frequently Asked Questions

How is this different from just using ChatGPT, Claude, or Gemini?

ClerkMinutes® is purpose-built for municipal meetings. It understands agendas, motions, seconds, and roll calls, not just general text. It structures your minutes automatically, applies clerk-approved formatting, and ensures compliance-ready records without manual editing.

How is ClerkMinutes different from other transcription tools?

Can it distinguish who’s speaking?

Can it really understand government terminology?

How accurate are the transcriptions?

What if the AI gets something wrong?

Is it compliant with open records laws?

What’s included in the price?

Can it work with our existing recording system?

Can multiple staff members collaborate?

What if we don’t have great audio quality?

Do I need training to use it?

Book a 20 minutes Walkthrough with our team to learn more about ClerkMinutes

Book a Demo

ClerkMinutes

HeyGov, Inc.
Sturgeon Bay, Wisconsin

Toll-Free :

888 HEYGOV1

Email:

sales@ClerkMinutes.com