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ClerkMinutes

AI-Powered Meeting Minutes for Municipal Clerks. Finish your Minutes in Minutes!

Generate, review, and publish flawless meeting minutes in record time. Just upload your agenda and recording, and ClerkMinutes™ does the rest.

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First 14 days completely free. No credit card required.

1,323

Municipalities using ClerkMinutes

23,894

Hours of meetings transcribed

30,854

Minutes generated with ClerkMinutes

ClerkMinutes cut out the anxiety or hesitation of doing the minutes the next day/morning... ClerkMinutes has saved our office hours of time.

Lynnae

Clerk, Village of Rib Mountain, WI

Watch ClerkMinutes in Action

How ClerkMinutes Works

Step 1

Upload Your Agenda

Upload your meeting agenda to ClerkMinutes®. This helps the AI understand the structure and context of the meeting.

Step 2

Upload the
Meeting Recording

Upload your audio or video recording of the meeting. ClerkMinutes® accepts various file formats and can integrate with popular recording software (like YouTube and Zoom)

ClerkMinutes: Uploading Meeting Recording

Step 3

Assign Speakers
to the Dialog

Review the initial transcription and assign names to speaker segments. ClerkMinutes® uses AI to suggest speaker identities, which you can quickly confirm or correct.

ClerkMinutes: Assigning Speakers to the Meeting Minutes

Step 4

Generate Minutes
& Customize

ClerkMinutes® generates a draft of your minutes based on the agenda, transcription, and speaker assignments. Use our intuitive editor & AI Actions to make any necessary adjustments, add context, or highlight key points. Download as a Word or PDF

ClerkMinutes: Generating Meeting Minutes

How ClerkMinutes Works

Step 1

Upload Your Agenda

Upload your meeting agenda to ClerkMinutes®. This helps the AI understand the structure and context of the meeting.

Step 2

Upload the
Meeting Recording

Upload your audio or video recording of the meeting. ClerkMinutes® accepts various file formats and can integrate with popular recording software (like YouTube and Zoom)

Step 3

Assign Speakers
to the Dialog

Review the initial transcription and assign names to speaker segments. ClerkMinutes® uses AI to suggest speaker identities, which you can quickly confirm or correct.

Step 4

Generate Minutes
& Customize

Why ClerkMinutes is right for your municipality

Amazing AI-Powered Transcription and Minutes Creation

You'll streamline your minute-taking tasks with the most advanced AI minute-taking technology. Capture every detail accurately and effortlessly.

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Save Time and Resources

ClerkMinutes® will generate complete, formatted minutes in a fraction of the time it takes to do manually, allowing your staff to focus on more critical tasks.

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ClerkMinutes has saved me hours of work every week, but more importantly it has given me a mental reprieve. Minutes used to take up to 7-8 hours to fully complete and was a total drag & mental drain. And now, believe it or not, I can get minutes done within 2-3 hours.

Tyler Cameron

City Recorder at City of Providence, UT

Customizable Minute Formats

You determine the structure and key information your minutes need to include. ClerkMinutes® follows your specific requirements for each section.

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Intelligent Speaker and Motion Tracking

ClerkMinutes® automatically identifies speakers, assigns quotes accurately, and precisely records who made motions and seconds. This ensures a clear, indisputable record of all council/board proceedings.

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ClerkMinutes® has been a great time saver in transcribing meeting minutes. The minutes are concise without losing content of the points made during the discussion of a subject.

Carolyn Shields

City Recorder at City of Oakland, OR

Integrates with

Frequently Asked Questions

How is this different from just using ChatGPT, Claude, or Gemini?

ClerkMinutes® is purpose-built for municipal meetings. It understands agendas, motions, seconds, and roll calls, not just general text. It structures your minutes automatically, applies clerk-approved formatting, and ensures compliance-ready records without manual editing.

How is ClerkMinutes different from other transcription tools?

Can it distinguish who’s speaking?

Can it really understand government terminology?

How accurate are the transcriptions?

What if the AI gets something wrong?

Can it work with our existing recording system?

Can multiple staff members collaborate?

What if we don’t have great audio quality?

Do I need training to use it?

ClerkMinutes

HeyGov, Inc.
Sturgeon Bay, Wisconsin

Toll Free: 888 HEYGOV1