The meeting minutes tool built for County Clerks running more than one board

ClerkMinutes handles agenda building, AI transcription, multi-speaker attribution, motion tracking, public comment, and approval workflows for the commissioners, the planning commission, the zoning board, and every other body your office is Clerk of record for.

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Where your workload actually multiplies

Most minutes software assumes one board, one format, one meeting a month. County offices don't work that way.

You have five or more boards, each on its own schedule, each with its own format requirements. Sometimes set by state statute. Sometimes just by tradition nobody wants to break. The same office is Clerk of record for all of it.

That's more formats to track, more meeting minutes deadlines stacking in the same week, and no system built to hold more than one board at a time.

What ClerkMinutes handles for County Clerks

ClerkMinutes is the same tool, built to handle what a county office actually deals with.

Agenda and meeting minute templates by board.

Set the format once for commissioners, once for zoning, and once for planning. ClerkMinutes remembers which one applies without you rebuilding it every meeting.

One login for every board.

Your whole office works out of the same system regardless of which board's minutes they're touching that day.

Search across boards, not just within one.

Find what the zoning board decided in March without it living in a separate archive from the commissioners' minutes.

Learn each board's roster, not just one council's.

No re-explaining who's who every time you switch boards or speakers.

How ClerkMinutes Works

One system for your county's meeting minutes workflow

Step 1

Upload the agenda.

Build agendas with your team in one system instead of an email chain. Multiple people contribute and edit in real time, whether it's commissioners' agenda this week or zoning's the next.

Step 2

Record & transcribe the meeting.

Upload your recording, or pull straight from Zoom or YouTube. ClerkMinutes is trained on government meeting structure, including legal terms, motion syntax, and local names. Speaker recognition holds up across multi-hour meetings with multiple speakers.

Step 3

AI generates structured minutes in your county's format.

Speaker attribution stays accurate with 10+ speakers, even when people talk over each other.

Motion tracking captures motions, seconds, vote counts, and outcomes correctly.

Public comment gets summarized into structured sections, including who spoke, key themes, and specific concerns.

Step 4

Review, customize & publish.

Export to PDF, HTML, or Word and it looks right every time. Publish and your agenda and minutes update together, with a calendar embed your residents can search.

Step 5

Search & reference anytime.

Find what any board said six months ago in seconds. A board member asks what was decided about the park project last March. A public records request comes in on a board you don't even sit in on regularly. Either way, search, find it, answer in minutes instead of days of digging through file folders.

What Clerks are saying

She used to spend a week on minutes for a city of 95,000. Now it's a day.

"I was shocked that it could take a recording and transcribe it so quickly and be so accurate. And I didn't have to sit and listen to a recording again."

How the city of Avon transformed 20 years of manual transcription into time for vacation days

"I would say that if you're spending hours and hours manually transcribing minutes, you've got to give this a try, it's amazing. I feel like I can actually use earned time off before. Before, I didn't know when I could take time out of the office, even though I had earned vacation days and personal days accumulated."

Give it a try with whichever board meets next.

Upload a recording from your last board meeting. Get structured minutes in 2 hours, not 8.

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