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ClerkMinutes

Michigan Municipal Clerks

Michigan has 1,773 municipalities. Most of them have one clerk. That clerk is probably you.

For Michigan municipalities from the Upper Peninsula to Metro Detroit

Cities, villages, and townships across Michigan run on lean clerk offices and many of them run on one person teams. You're managing election cycles and fielding FOIA requests on a deadline. Manual meeting minutes every week is the part that doesn't fit. ClerkMinutes generates finished meeting minutes from your recording and agenda, so you can stop building documents from scratch and start reviewing them instead.

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TRUSTED BY 400+ MUNICIPALITIES

The minutes are never just the minutes

When they take all week, everything else piles up behind them. FOIA requests sit unanswered. Election prep gets pushed. Council packets get rushed. Michigan's Open Meetings Act keeps the deadline real, but manual transcription doesn't care. It takes as long as it takes.

Multi-board clerks feel this hardest. A Planning Commission meeting on Monday, a regular council session on Tuesday, and a Budget Committee on Thursday means three sets of minutes that all need to clear your desk before you can breathe. For one person, that's a full week just on minutes.

And when a motion gets attributed to the wrong council member, or a vote count gets missed, you're correcting a public record. So, you triple-check everything. Which takes even more time.

Enter ClerkMinutes

ClerkMinutes generates finished meeting minutes from your recording and agenda. It's built specifically for municipal Clerks who need minutes that are ready to publish. Formatted correctly. Motions tracked accurately. Quotes assigned properly.

You upload.

Using your meeting’s transcript and agenda, AI pinpoints key moments such as motions, votes, and public comments and turns them into a clean, easy-to-read minutes. No more starting from scratch. Just structured minutes, ready to forrefining.

You upload.

It generates your meeting minutes. (Batch your backlog — including Planning Commission, City Council, and every other board at once.)

You upload.

It formats to your standards.

You upload.

Motions, vote counts, and speaker attribution are all handled.

You upload.

You review, export as a PDF and then publish it to the site. That's it.

You upload.

It generates your meeting minutes. (Batch your backlog — including Planning Commission, City Council, and every other board at once.)

You upload.

It formats to your standards.

You upload.

Motions, vote counts, and speaker attribution are all handled.

You upload.

You review, export as a PDF and then publish it to the site. That's it.

It generates your meeting minutes. (Batch your backlog — including Planning Commission, City Council, and every other board at once.)

It formats to your standards.

Motions, vote counts, and speaker attribution are all handled.

You review, export as a PDF and then publish it to the site. That's it.

Why ClerkMinutes actually changes the job

Each of these is a real thing that takes real time. ClerkMinutes handles all of it.

You focus on minutes, not transcripts.

Other tools hand you a wall of text and call it done. ClerkMinutes generates properly formatted minutes from the start. You're reviewing a finished document, not building one from scratch.

Motions and votes are tracked automatically.

Who made the motion. Who seconded. How the vote went. ClerkMinutes catches all of it so you're not hunting through audio or wondering if you missed something during a crowded agenda. Under Michigan's Open Meetings Act, those records can't have gaps.

It speaks Clerk lingo fluently.

Meeting minutes shouldn't read like a raw transcript. ClerkMinutes formats everything in clear, professional language using built-in Custom Instructions you give it. You're not rewriting sentences to make them sound official.

Same-day turnaround.

Manual transcription takes all day. Contractors take days and cost $500+ a set. ClerkMinutes gets you from upload to download in the time it takes to drink your coffee. Even on a multi-board week, you're not buried.

You're not assigning speakers for hours.

Some tools make you tag every speaker segment before anything useful comes out. ClerkMinutes handles speaker identification automatically. You skip the data entry and go straight to reviewing finished minutes.

Clerks all over the Midwest are already clearing their backlogs

Amanda Lynn Scott-Lerdal

Deputy City Clerk, St. Louis Park, MN (population 50,000)

Read the full case study →

CONTRACTOR COST BEFORE

~$500

per set of minutes

TIME AFTER

~15 min

per set of minutes

“Yes. I used to call minutes my couchwork. That was work I would take home with me and do in front of the TV at night.”

With ClerkMinutes, that changed immediately. Amanda processed a full set of minutes in about 15 minutes. The council moved faster. The public record stayed accurate.

“The council agendas are just moving faster now because we can get minutes through in a timely way.”

Join the Michigan Clerk community using ClerkMinutes

From small townships in the Upper Peninsula to growing cities in Southeast Michigan, municipal clerks across the state trust ClerkMinutes to handle their meeting minutes. Your fellow Michigan clerks are already using it.

Meet us at Michigan Clerk conferences

We're active in the Michigan municipal Clerk community. Connect with us at Michigan Association of Municipal Clerks (MAMC) events and Michigan Municipal League conferences, or reach out to find other Michigan clerks already using ClerkMinutes.

Ready to see how fast minutes can actually be?

Start your free 14-day trial. No credit card required. Upload a recording and see what ClerkMinutes generates.

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