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ClerkMinutes

Minnesota Municipal Clerks

Meeting minutes shouldn't be why you missed the lake.

For Minnesota municipalities from the Boundary Waters to the suburbs of the Twin Cities

For Minnesota municipal Clerks spending nights and weekends catching up on transcription instead of getting out the door on time, ClerkMinutes gets you from recording to download without spending hours assigning speakers and editing transcripts.

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TRUSTED BY 400+ MUNICIPALITIES

The minutes are never just the minutes

When they take all week, everything else backs up. Public records requests sit unanswered. Routine Clerk work gets pushed to nights and weekends. And when you've got multiple boards and commissions in the same week, the backlog turns into panic.

Minnesota municipalities have been solving this problem the same way for decades — outsource it, absorb it, or bring it home. None of those options actually fix the timeline or the cost.

Plus, one wrong motion attribution or one missing vote count, and it's a public record problem. So you triple-check everything, which takes even more time.

Manual minutes eat your time, focus, and margin.

Enter ClerkMinutes

ClerkMinutes generates finished meeting minutes from your recording and agenda. It's built specifically for municipal Clerks who need minutes that are ready to publish. Formatted correctly. Motions tracked accurately. Quotes assigned properly.

You upload.

Using your meeting’s transcript and agenda, AI pinpoints key moments such as motions, votes, and public comments and turns them into a clean, easy-to-read minutes. No more starting from scratch. Just structured minutes, ready to forrefining.

You upload.

It generates your meeting minutes. (You can even upload your entire meeting backlog — all your boards and commissions at once.)

You upload.

It formats to your standards.

You upload.

Motions, vote counts, and speaker attribution are all handled.

You upload.

You review, export as a PDF and then publish it to the site. That's it.

You upload.

It generates your meeting minutes. (You can even upload your entire meeting backlog — all your boards and commissions at once.)

You upload.

It formats to your standards.

You upload.

Motions, vote counts, and speaker attribution are all handled.

You upload.

You review, export as a PDF and then publish it to the site. That's it.

It generates your meeting minutes. (You can even upload your entire meeting backlog — all your boards and commissions at once.)

It formats to your standards.

Motions, vote counts, and quotes are all assigned properly.

You review and download. That's it.

Why ClerkMinutes actually changes the job

Each of these is a real thing that takes real time. ClerkMinutes handles all of it

You focus on minutes, not transcripts.

Other tools dump a transcript and make you turn it into minutes. ClerkMinutes generates formatted minutes from the start. You're reviewing a finished document, not building one from scratch.

Motions and votes are tracked automatically.

Who made the motion. Who seconded. How the vote went. ClerkMinutes catches all of it so you're not hunting through audio or praying you didn't miss something.

It speaks Clerk lingo fluently.

Minutes need to sound professional and clear, not like a word-for-word transcript. ClerkMinutes formats everything in proper administrative language using AI Actions built into the tool. You're not rewriting sentences to make them sound official.

Same-day turnaround — not same-week, not next-week.

Manual work takes all day or longer. Contractors can run $500 a set and still take days to turn it around. ClerkMinutes gets you from upload to download in the time it takes to finish your morning coffee. Often faster. That's the difference between a month-long backlog and minutes that are actually current.

You're not assigning speakers for hours.

Competitors make you label every speaker segment before you get usable output. ClerkMinutes handles speaker identification so you can focus on reviewing the actual minutes, not doing data entry.

Minnesota Clerks are already clearing their backlogs

Amanda Lynn Scott-Lerdal

Deputy City Clerk, St. Louis Park, MN (population 50,000)

Read the full case study →

CONTRACTOR COST BEFORE

~$500

per set of minutes

TIME AFTER

~15 min

per set of minutes

“Yes. I used to call minutes my couchwork. That was work I would take home with me and do in front of the TV at night.”

With ClerkMinutes, that changed immediately. Amanda processed a full set of minutes in about 15 minutes. The council moved faster. The public record stayed accurate.

“The council agendas are just moving faster now because we can get minutes through in a timely way.”

Join the Minnesota Clerk community using ClerkMinutes

From small lake towns to growing Twin Cities suburbs, Minnesota municipalities trust ClerkMinutes to handle their meeting minutes. Your fellow Clerks across the state are already using it.

Meet us at Minnesota Clerk conferences

We're active members of the Minnesota municipal Clerk community. Stop by our booth at upcoming League of Minnesota Cities events or reach out to connect with other Minnesota Clerks already using ClerkMinutes.

Ready to see how fast minutes can actually be?

Start your free 14-day trial. No credit card required. Upload a recording and see what ClerkMinutes generates.

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No credit card required

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