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ClerkMinutes

North Carolina Municipal Clerks

Minutes shouldn't be the hardest part of being a North Carolina clerk.

Trusted by NC municipalities from the Piedmont to the Outer Banks

NC has 100 counties, 540-plus municipalities, and a lot of clerks doing this work mostly alone. The meeting is already the job. The hours of transcription, formatting, and chasing down approval afterward — that's the part ClerkMinutes removes.

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TRUSTED BY 400+ MUNICIPALITIES

The minutes are never just the minutes

When they take all week, everything else backs up. Public records requests sit unanswered. Routine Clerk work gets pushed to nights and weekends. And when you've got multiple meetings in one week, the backlog turns into panic.

Plus, one wrong motion attribution or one missing vote count, and it's a public record problem. So you triple-check everything, which takes even more time.

Manual minutes eat your time, focus, and margin.

Enter ClerkMinutes

ClerkMinutes generates finished meeting minutes from your recording and agenda. It's built specifically for municipal Clerks who need minutes that are ready to publish. Formatted correctly. Motions tracked accurately. Quotes assigned properly.

You upload.

Using your meeting’s transcript and agenda, AI pinpoints key moments such as motions, votes, and public comments and turns them into a clean, easy-to-read minutes. No more starting from scratch. Just structured minutes, ready to forrefining.

You upload.

It generates your meeting minutes. (You can even upload your entire meeting backlog.)

You upload.

It formats to your standards.

You upload.

Motions, vote counts, and speaker attribution are all handled.

You upload.

You review, export as a PDF and then publish it to the site. That's it.

You upload.

It generates your meeting minutes. (You can even upload your entire meeting backlog.)

You upload.

It formats to your standards.

You upload.

Motions, vote counts, and speaker attribution are all handled.

You upload.

You review, export as a PDF and then publish it to the site. That's it.

It generates your meeting minutes. (You can even upload your entire meeting backlog.)

It formats to your standards.

Motions, vote counts, and quotes are all assigned properly.

You review and download. That's it.

Why ClerkMinutes actually changes the job

Each of these is a real thing that takes real time. ClerkMinutes handles all of it

You focus on minutes, not transcripts.

Other tools dump a transcript and make you turn it into minutes. ClerkMinutes generates formatted minutes from the start. You're reviewing a finished document, not building one from scratch.

Motions and votes are tracked automatically.

Who made the motion. Who seconded. How the vote went. ClerkMinutes catches all of it so you're not hunting through audio or praying you didn't miss something.

It speaks Clerk lingo fluently.

Minutes need to sound professional and clear, not like a word-for-word transcript. ClerkMinutes formats everything in proper administrative language using AI Actions built into the tool. You're not rewriting sentences to make them sound official.

Same-day turnaround.

Manual work takes all day or longer. Contractors take days or a week. ClerkMinutes gets you from upload to download in the time it takes to finish your morning coffee. Often faster.

You're not assigning speakers for hours.

Competitors make you label every speaker segment before you get usable output. ClerkMinutes handles speaker identification so you can focus on reviewing the actual minutes, not doing data entry.

North Carolina Clerks are already clearing their backlogs

Heather Minor

Town Clerk and Public Relations Director, Town of Longview, NC

Read the full case study →

"One thing you'll know about the majority of clerks is time is not our friend. We don't have a lot of it, and this is one of the most daunting tasks that we do."

Heather's budget retreat meetings used to run eight hours of audio. Getting minutes out the other side took days. Now? Forty-five minutes. Standard meetings that used to take 2-3 hours to transcribe are done in 20 minutes start to finish.

"Anytime I've had any sort of issue, it's a same day response. And sometimes nine out of 10 times I will even say same hour response."

Aubrey Smith, CMC, NCCMC, IPMA-CP

Town Clerk and HR Officer, Town of Granite Quarry, NC

"I am enjoying ClerkMinutes very much. The platform is intuitive and easy to use which allowed me to get started without hours of training. I especially appreciate the flexibility to upload or create an agenda from scratch within the system. The integrated AI features make it easy to tailor minutes by refining them as a whole or adjusting specific sections. Overall, my experience has been wonderful. Any small issues I ran into were addressed immediately by their team who either walked me through my options with clear, user-friendly terms or made real-time updates based on my feedback. ClerkMinutes is extremely efficient and very thoughtfully designed."

Nicole Branshaw

City Clerk, City of King, NC

"I wanted to share that I appreciate your updates and continued communication with your clients. I appreciate your dedication and commitment to continuing to train your clients after they have purchased your software program. I appreciate your willingness to listen openly to your clients and to implement change based on the feedback you receive. I hope that as your company continues to grow, you do not lose sight of these very important aspects of your business and customer service. As a City Clerk, I struggle with these issues when dealing with other software companies. They put up a nice selling game, but never a good follow-through, NEVER continued training, or continued communication, only continued billing increases. I wish every company I did business with as a Clerk could follow your lead. How far you have grown since I have been with you is amazing. Keep up the good work."

Join the North Carolina Clerk community using ClerkMinutes

Meet us at North Carolina Clerk conferences

We're active members of the North Carolina municipal Clerk community. Stop by our booth at upcoming conferences or reach out to connect with other NC clerks already using ClerkMinutes.

Ready to see how fast minutes can actually be?

Start your free 14-day trial. No credit card required. Upload a recording and see what ClerkMinutes generates.

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