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ClerkMinutes

Ohio Municipal Clerks

Minutes that don't make Ohio Sunshine Laws nervous

Built for Ohio Clerks from Findlay to Chillicothe

For Ohio municipal Clerks managing weekly council meetings and open records requests in the same afternoon, ClerkMinutes gets you from recording to download without spending hours assigning speakers and editing transcripts.

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TRUSTED BY 400+ MUNICIPALITIES

The minutes are never just the minutes

When they take all week, everything else backs up. Public records requests sit unanswered. Routine Clerk work gets pushed to couch work over nights and weekends, and when you've got multiple meetings in one week, the backlog turns into panic.

Ohio's Sunshine Laws doesn't leave much room for a slow turnaround. When minutes are late, so is the public record — and in a state where open records requests are common, that gap doesn't go unnoticed.

Plus, one wrong motion attribution or one missing vote count, and it's a public record problem. So you triple-check everything, which takes even more time.

Manual minutes eat your time, focus, and margin.

Enter ClerkMinutes

ClerkMinutes generates finished meeting minutes from your recording and agenda. It's built specifically for municipal Clerks who need minutes that are ready to publish. Formatted correctly. Motions tracked accurately. Quotes assigned properly.

You upload.

Using your meeting’s transcript and agenda, AI pinpoints key moments such as motions, votes, and public comments and turns them into a clean, easy-to-read minutes. No more starting from scratch. Just structured minutes, ready to forrefining.

You upload.

It generates your meeting minutes. (You can even upload your entire meeting backlog.)

You upload.

It formats to your standards.

You upload.

Motions, vote counts, and speaker attribution are all handled.

You upload.

You review, export as a PDF and then publish it to the site. That's it.

You upload.

It generates your meeting minutes. (You can even upload your entire meeting backlog.)

You upload.

It formats to your standards.

You upload.

Motions, vote counts, and speaker attribution are all handled.

You upload.

You review, export as a PDF and then publish it to the site. That's it.

It generates your meeting minutes. (You can even upload your entire meeting backlog.)

It formats to your standards.

Motions, vote counts, and quotes are all assigned properly.

You review and download. That's it.

Why ClerkMinutes actually changes the job

Each of these is a real thing that takes real time. ClerkMinutes handles all of it

You focus on minutes, not transcripts.

Other tools dump a transcript and make you turn it into minutes. ClerkMinutes generates formatted minutes from the start. You're reviewing a finished document, not building one from scratch.

Motions and votes are tracked automatically.

Who made the motion. Who seconded. How the vote went. ClerkMinutes catches all of it so you're not hunting through audio or praying you didn't miss something.

It speaks Clerk lingo fluently.

Minutes need to sound professional and clear, not like a word-for-word transcript. ClerkMinutes formats everything in proper administrative language using AI Actions built into the tool. You're not rewriting sentences to make them sound official.

Same-day turnaround.

Manual work takes all day or longer. Contractors take days or a week. ClerkMinutes gets you from upload to download in the time it takes to finish your morning coffee. Often faster.

You're not assigning speakers for hours.

Competitors make you label every speaker segment before you get usable output. ClerkMinutes handles speaker identification so you can focus on reviewing the actual minutes, not doing data entry.

Your law director gets what they need in minutes, not days.

Competitors make you label every speaker segment before you get usable output. ClerkMinutes handles speaker identification so you can focus on reviewing the actual minutes, not doing data entry.

Ohio Clerks are already clearing their backlogs

Barbara Brooks

Clerk of Council, City of Avon, Ohio

Read the full case study →

BEFORE CLERKMINUTES

~1 week

per meeting

AFTER CLERKMINUTES

~15 min

less than half the previous time

"I would say that if you're spending hours and hours manually transcribing minutes, you've got to give this a try, it's amazing. I feel like I can actually use earned time off before. Before, I didn't know when I could take time out of the office, even though I had earned vacation days and personal days accumulated."

Join the Ohio Clerk community using ClerkMinutes

From small towns to growing cities, Ohio municipalities trust ClerkMinutes to handle their meeting minutes. Your fellow Clerks across the state are already using it.

Meet us at Wisconsin Clerk conferences

We're active members of the Wisconsin municipal Clerk community. Stop by our booth at upcoming Wisconsin Municipal Clerks Association (WMCA) or League of Wisconsin Municipalities events, or reach out to connect with other Wisconsin Clerks already using ClerkMinutes.

Ready to see how fast minutes can actually be?

Start your free 14-day trial. No credit card required. Upload a recording and see what ClerkMinutes generates.

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ClerkMinutes