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ClerkMinutes

Oregon Municipal Clerks

Minutes done before Oregon Public Records Law has anything to say about it

For Oregon Clerks who believe in open government and would love a weekend

For Oregon municipal Clerks balancing public records obligations, packed meeting schedules, and a budget that hasn't grown with the workload, ClerkMinutes gets you from recording to download without spending hours assigning speakers and editing transcripts.

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TRUSTED BY 400+ MUNICIPALITIES

The minutes are never just the minutes

When they take all week, everything else backs up. Public records requests sit unanswered. Routine Clerk work gets pushed to nights and weekends. And when you've got multiple meetings in one week, the backlog turns into panic.

Oregon's public records culture means people are paying attention. In a small community, residents notice when the minutes from last month's meeting still aren't on the website.

Plus, one wrong motion attribution or one missing vote count, and it's a public record problem. So you triple-check everything, which takes even more time.

Manual minutes eat your time, focus, and margin.

Enter ClerkMinutes

ClerkMinutes generates finished meeting minutes from your recording and agenda. It's built specifically for municipal Clerks who need minutes that are ready to publish. Formatted correctly. Motions tracked accurately. Quotes assigned properly.

And if you've got a backlog? You can upload your entire backlog at once and work through it in one session instead of one painful meeting at a time.

You upload.

Using your meeting’s transcript and agenda, AI pinpoints key moments such as motions, votes, and public comments and turns them into a clean, easy-to-read minutes. No more starting from scratch. Just structured minutes, ready to forrefining.

You upload.

It generates your meeting minutes. (You can even upload your entire meeting backlog.)

You upload.

It formats to your standards.

You upload.

Motions, vote counts, and speaker attribution are all handled.

You upload.

You review, export as a PDF and then publish it to the site. That's it.

You upload.

It generates your meeting minutes. (You can even upload your entire meeting backlog.)

You upload.

It formats to your standards.

You upload.

Motions, vote counts, and speaker attribution are all handled.

You upload.

You review, export as a PDF and then publish it to the site. That's it.

It generates your meeting minutes.

It formats to your standards.

Motions, vote counts, and quotes are all assigned properly.

You review and download. That's it.

Why ClerkMinutes actually changes the job

Each of these is a real thing that takes real time. ClerkMinutes handles all of it

You focus on minutes, not transcripts.

Other tools dump a transcript and make you turn it into minutes. ClerkMinutes generates formatted minutes from the start. You're reviewing a finished document, not building one from scratch.

Motions and votes are tracked automatically.

Who made the motion. Who seconded. How the vote went. ClerkMinutes catches all of it so you're not hunting through audio or praying you didn't miss something.

It speaks Clerk lingo fluently.

Minutes need to sound professional and clear, not like a word-for-word transcript. ClerkMinutes formats everything in proper administrative language using AI Actions built into the tool. You're not rewriting sentences to make them sound official.

Same-day turnaround.

Manual work takes all day or longer. Contractors take days or a week. ClerkMinutes gets you from upload to download in the time it takes to finish your morning coffee. Often faster.

You're not assigning speakers for hours.

Competitors make you label every speaker segment before you get usable output. ClerkMinutes handles speaker identification so you can focus on reviewing the actual minutes, not doing data entry.

Oregon Clerks are already clearing their backlogs

Paul Johnson

City Recorder, Toledo, Oregon

Read the full case study →

BEFORE

6 months

meeting to publication

AFTER

~16 hrs

Wed evening → Thu noon

BACKLOG CLEARED

27 sets

approved in one meeting

SETUP TIME

<1 hour

to get started

Toledo had a six-month gap between meetings and published minutes. Residents had no idea what their city council was doing. Paul was spending hours per meeting watching video and rebuilding minutes from scratch.

Now he publishes by Thursday at noon after a Wednesday evening meeting. And when he went back to clear the 2024 backlog, 27 sets of minutes were approved in a single council meeting.

"The ability of ClerkMinutes to summarize conversations and get the high points and pick out the people that are talking, that's what helps me get it done so quickly."

Join the Oregon Clerk community using ClerkMinutes

From small coastal cities to mid-size municipalities across the state, Oregon Clerks and Recorders trust ClerkMinutes to handle their meeting minutes. Your fellow Clerks across Oregon are already using it.

"ClerkMinutes has been a great time saver in transcribing meeting minutes. The minutes are concise without losing content of the points made during the discussion of a subject."

Caroline, City Recorder

City of Oakland, OR

"ClerkMinutes has allowed me to recapture time I would have spent transcribing minutes from recordings and meeting notes. Now, with the ability to create a transcript and summarize the conversations, I have more time to do other work. The interface is very user-friendly and setting up different meeting groups is a breeze."

Amber

Mid-Willamette Valley Council of Governments, OR

Meet us at Oregon Clerk conferences

We're active members of the Oregon municipal Clerk community. Stop by our booth at upcoming Oregon Clerks, Recorders and Finance Officers Association (OCRFOA) conferences, or reach out to connect with other Oregon Clerks already using ClerkMinutes.

Ready to see how fast minutes can actually be?

Start your free 14-day trial. No credit card required. Upload a recording and see what ClerkMinutes generates.

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