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ClerkMinutes

Wisconsin Municipal Clerks

Meeting minutes shouldn't be a second job.

For Wisconsin Clerks from small lake towns to the Milwaukee suburbs

For Wisconsin municipal Clerks running a one-person office and managing every board, committee, and commission that comes with it, ClerkMinutes gets you from recording to download without spending hours assigning speakers and editing transcripts.

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TRUSTED BY 400+ MUNICIPALITIES

The minutes are never just the minutes

When they take all week, everything else backs up. Public records requests sit unanswered. Routine Clerk work gets pushed to nights and weekends. And when you've got multiple boards and commissions in the same week, the backlog turns into panic.

Wisconsin has 1,850-plus municipalities, and most of them run lean. One clerk managing the board meeting, the committee meeting, and the town board — all in the same week. The minutes pile up whether you have bandwidth for them or not.

Plus, one wrong motion attribution or one missing vote count, and it's a public record problem under Wisconsin's Open Meetings Law. So you triple-check everything, which takes even more time.

Manual minutes eat your time, focus, and margin.

Enter ClerkMinutes

ClerkMinutes generates finished meeting minutes from your recording and agenda. It's built specifically for municipal Clerks who need minutes that are ready to publish. Formatted correctly. Motions tracked accurately. Quotes assigned properly.

You upload.

Using your meeting’s transcript and agenda, AI pinpoints key moments such as motions, votes, and public comments and turns them into a clean, easy-to-read minutes. No more starting from scratch. Just structured minutes, ready to forrefining.

You upload.

It generates your meeting minutes. (You can even upload your entire meeting backlog — all your boards and commissions at once.)

You upload.

It formats to your standards.

You upload.

Motions, vote counts, and speaker attribution are all handled.

You upload.

You review, export as a PDF and then publish it to the site. That's it.

You upload.

It generates your meeting minutes. (You can even upload your entire meeting backlog — all your boards and commissions at once.)

You upload.

It formats to your standards.

You upload.

Motions, vote counts, and speaker attribution are all handled.

You upload.

You review, export as a PDF and then publish it to the site. That's it.

It generates your meeting minutes. (You can even upload your entire meeting backlog — all your boards and commissions at once.)

It formats to your standards.

Motions, vote counts, and speaker attribution are all handled.

You review, export as a PDF and then publish it to the site. That's it.

Why ClerkMinutes actually changes the job

Each of these is a real thing that takes real time. ClerkMinutes handles all of it.

You focus on minutes, not transcripts.

Other tools hand you a wall of text and call it done. ClerkMinutes generates properly formatted minutes from the start. You're reviewing a finished document, not building one from scratch.

Motions and votes are tracked automatically.

Who made the motion. Who seconded. How the vote went. ClerkMinutes catches all of it so you're not hunting through audio or wondering if you missed something during a crowded agenda. Under Michigan's Open Meetings Act, those records can't have gaps.

It speaks Clerk lingo fluently.

Meeting minutes shouldn't read like a raw transcript. ClerkMinutes formats everything in clear, professional language using built-in Custom Instructions you give it. You're not rewriting sentences to make them sound official.

Same-day turnaround — not same-week, not next-week.

Manual work takes all day or longer. Contractors can run $500 a set and still take days to turn it around. ClerkMinutes gets you from upload to download in the time it takes to finish your morning coffee. Often faster. That's the difference between a month-long backlog and minutes that are actually current.

You're not assigning speakers for hours.

Some tools make you tag every speaker segment before anything useful comes out. ClerkMinutes handles speaker identification automatically. You skip the data entry and go straight to reviewing finished minutes.

Wisconsin Clerks are already clearing their backlogs

Lynnae Kolden

Clerk, Village of Rib Mountain, WI

"ClerkMinutes cut out the anxiety or hesitation of doing the minutes the next day/morning. By helping with the starting point to the discussions, it's not always 100%, and you need to fill in some detailed points, but I have found that the motions are spot on."

For clerks managing multiple boards and commissions, the anxiety of a growing backlog is real. ClerkMinutes gives Lynnae a strong starting point the same night as the meeting — not the next week.

"ClerkMinutes has saved our office hours of time. The program gets smarter the more minutes it generates."

Tammy

Clerk, Village of Lone Rock, WI

"ClerkMinutes is excellent in my book. You get a transcript. If I don't have time to get the minutes done the day after the meetings, ClerkMinutes remembers. I would recommend this to anyone that has to do minutes of any kind."

Join the Wisconsin Clerk community using ClerkMinutes

From small Northwoods townships to growing Milwaukee suburbs, Wisconsin municipalities trust ClerkMinutes to handle their meeting minutes. Your fellow Clerks across the state are already using it.

Meet us at Wisconsin Clerk conferences

We're active members of the Wisconsin municipal Clerk community. Stop by our booth at upcoming Wisconsin Municipal Clerks Association (WMCA) or League of Wisconsin Municipalities events, or reach out to connect with other Wisconsin Clerks already using ClerkMinutes.

Ready to see how fast minutes can actually be?

Start your free 14-day trial. No credit card required. Upload a recording and see what ClerkMinutes generates.

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