Staying ahead of the curve nowadays is starting to feel a lot like the hamster on its little wheel: a lot of running to keep oneself educated and updated with the world. Technology has become a tool for taking paper-based processes and revamping them, with streamlined workflows and e-signatures. But finding the right solutions tailored to the unique needs of your municipal offices can be a challenge.
There are a couple of opportunities available: in this blog we’ll unpack Fathom.ai and ClerkMinutes: similar tools, but who would be most suited to the world of local government?
What is AI Notetaker by Fathom?
AI Notetaker by Fathom is a tool developed by Fathom.ai that uses artificial intelligence technology to automatically transcribe spoken words into written text in real-time, providing users with notes without the need for manual typing. By capturing spoken content instantly and organizing it into readable text format, AI Notetaker enhances productivity and collaboration by eliminating the cumbersome task of note-taking. It is widely used by businesses and utilized by a diverse range of individuals and organizations seeking to produce comprehensive notes and transcription processes.
Professionals such as business executives, researchers, educators, and journalists benefit from the convenience and efficiency of AI Notetaker during meetings, interviews, lectures, and other information-heavy settings.
In digital government is there a place for AI Notetaker by Fathom?
A question that we need to refer back to is, can the local government benefit from a tool like this? We understand that structures and requirements in local government come with a very specific set of requirements and differ depending on state and local laws.
As useful as it is, AI Notetaker may not be the perfect solution for busy municipal Clerks trying to do their meeting minutes using the power of AI. The tool may not be expressly tailored for the specific requirements of the government format and its complexities. One of the key challenges faced by Clerks and City Recorders is the overwhelming volume of data that flows through their offices on a daily basis. From processing public records to managing meeting minutes and agendas, staying on top of this information can be a daunting task. Due to the state and local laws governing each municipality, the records need to comply with rules and regulations and need to be comprehensive to reflect the discussion, decisions and action items of each meeting.
Streamlining Meeting Documentation with ClerkMinutes
ClerkMinutes provides a valuable time-saving edge by using AI technology to create accurate transcripts from audio/video recordings. The tool streamlines the agenda building process, allowing easy collaboration between board members, staff and other parties. In addition, ClerkMinutes means quicker turnaround for meeting minutes than laboring over a manual transcription task.
The tool also conveniently allows for updating sections of meeting minutes for added detail, chosen either from a drop down menu or filled out, when necessary.Through cutting-edge artificial intelligence (AI) technology, ClerkMinutes swiftly and accurately interprets diverse voices, accents, and speech styles. This feature guarantees exact and easily accessible transcripts, greatly improving user satisfaction.
User-Centric Customization and Enhanced Efficiency
ClerkMinutes facilitates cost savings for municipalities by using resources, in this case, human resources to attend to other tasks. This helps with operations and enhanced effectiveness. By cutting down on the time and resources needed for transcribing, editing and sharing meeting minutes, these solutions empower Clerks and Recorders to dedicate more time to valuable, high-priority responsibilities. Recognizing the distinctiveness of each user, ClerkMinutes offers customizable settings to match personal preferences, including accent, speaker labels, and punctuation selections. This individualized approach tailors transcriptions to specific requirements, enabling users to either approve the AI-generated text as is or fine-tune it further.
ClerkMinutes, unlike conventional transcription services, acts like a speedy magician converting spoken words into text, offering rapid retrieval of essential information contained in municipal meeting records. What sets it apart is its flexibility, designed to meet the requirements of any local government, no matter the size. ClerkMinutes is also produced with the local municipal Clerk in mind and updates are rolled out to ensure the latest pain points are attended to.
For those looking for a bit of fun, ClerkMinutes brings a fresh, new approach to local government meetings, revolutionizing the tedious task of note-taking and introducing an interactive way to document town hall conversations in compliance with local government meeting standards.
In conclusion, ClerkMinutes holds immense promise for Clerks and City Recorders looking to enhance their capabilities, streamline processes, and make the best use of their time. It provides the tools you need to stay organized, and productive in today's fast-paced world. Dive into a free trial of municipal meeting minutes today, allowing you to focus on what truly matters—nurturing your community.
Visit ClerkMinutes.com/try to start.
Written by: Jelena Slavkovic