The Perfect Way to Use AI Actions
If you’ve been following our “Perfect Series”, you already know how to capture every spoken word with confidence using our guide to The Perfect Recording in Municipalities. But what happens when the meeting is over and you're looking at a draft of minutes which still need refining? That’s where AI Actions come in.
AI Actions is a powerful feature built right into ClerkMinutes. It is designed to refine meeting minutes with ease and accuracy, without having to start from scratch.
Think of it as smart, context-aware editing tools. Once your initial draft is generated, you can use AI Actions to make targeted changes such as expanding a summary, shortening a section, restructuring content, or rewriting in a tone of your choice. The AI simply supports your process, based on your instructions. It is especially helpful when working with AI meeting minutes, ensuring they stay clear, polished, and consistent with the meeting’s tone and outcomes.
Here’s what you can do with AI Actions
Expand on Discussions: If a topic feels a little too short or vague, you can easily expand it. AI will fill in the missing context or background information to make your minutes more complete and clear.
Restructure Sections: Need to adjust the order or flow? Use this to reorganize content so that your minutes are well-structured and easier to follow.
Adjust The Tone: Need your minutes to sound more formal, more relaxed, or better suited to a specific setting? Choose from the available tone options, such as Official Gov Meeting, Business Formal, or Casual Language. The AI will instantly rewrite the section to match your selected style.
And the best part? All of this happens right inside the ClerkMinutes platform. No copying and pasting, no switching tools, just fast, focused editing that fits right into your workflow, making automated minute taking more efficient and tailored to you.
Tips for Getting the Most Out of AI Actions
You’re already great at capturing the details and keeping things organized. But when the clock’s ticking and your to-do list is growing, AI Actions can help you get across the finish line faster, and with confidence.Here’s how to make the best of this amazing feature:
Start with a draft: AI Actions are built to enhance your work, not replace it. Begin by drafting your minutes, then utilize the tools to refine and elevate the final version.
Choose the right tone for your audience: Pick a style that fits the setting. Use Casual Language for informal communications, and switch to Official Gov Meeting or Resolution Minutes for formal records that need a professional tone.
Use each action with intention: Instead of relying on guesswork, apply the tools where you need them most, whether that’s expanding a vague point, trimming a long one, or restyling a section to better suit your audience. Whether you're working solo or as part of a team, AI Actions help streamline your process, making municipal meeting software not just practical, but powerful.
AI Actions come standard with every ClerkMinutes plan, ready to use whenever you need them.
Want to See it in Action?
Discover how AI Actions can simplify your editing process and help you work more efficiently.
Up next, we’ll explore The Perfect Way to Share Meeting Minutes with Residents, a guide to distributing your minutes clearly, confidently, and in a way that encourages transparency and trust in your community.
Written by Phumela Dayimani.