Full control over your minutes with AI Actions

ClerkMinutes generates structured minutes. AI Actions lets you refine them. Select any paragraph. Make it longer, shorter, adjust the tone, or describe exactly what you want.

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How AI Actions work

After ClerkMinutes generates your minutes, you have full control to refine any section:

Step 1: Select any paragraph.

Click on any paragraph in your minutes with agenda item heading. The AI Actions pop-up appears.

Step 2: Choose your action.

• Make it longer. Expand discussions with more detail

• Make it shorter. Condense without losing key points

• Add your official government meeting tone. Adjust language to formal meeting standards

• Describe your change in plain English. This is the most powerful option as its’ custom instructions. Tell the AI exactly what you want.

Step 3: Accept or discard.

Review the AI's suggestion. Accept it or discard it. Try unlimited times on any part of your minutes until it's exactly right.

Use cases where AI Actions matters

Expanding thin sections

Motion passed but the discussion context is missing. Select the paragraph. Choose “make it longer” or describe what context to add. The AI expands the section with relevant details from the transcript.

Condensing lengthy discussions

A 30-minute debate generated three paragraphs but you need it tighter. Select the section. Choose “make it shorter”. Get a condensed version that preserves key points and decisions.

Refining public comment summaries

Public comment summarization condenses testimony, but you need a specific detail emphasized or a different format. Select the public comment section. Use describe your change to tell the AI exactly how to adjust it, such as reorganize by theme, highlight a specific concern, or add speaker attribution details.

Adjusting tone for formal requirements

A section reads too casual for your municipality's standards. Select the paragraph. Choose “official government meeting tone”. The AI adjusts the language to match formal meeting documentation requirements.

Custom modifications

Board member quoted incorrectly or a vote count needs clarification. Select the section. Use “describe your change” to give specific instructions. The AI makes the exact modification you described. You can also add verbatim elements in an agenda item.

What Clerks Are Saying

She used to spend a week on minutes for a city of 95,000. Now it's a day.

"I was shocked that it could take a recording and transcribe it so quickly and be so accurate. And I didn't have to sit and listen to a recording again."

Read the full customer story ➞

How the city of Avon transformed 20 years of manual transcription into time for vacation days

"I would say that if you're spending hours and hours manually transcribing minutes, you've got to give this a try, it's amazing. I feel like I can actually use earned time off before. Before, I didn't know when I could take time out of the office, even though I had earned vacation days and personal days accumulated."