Meeting Minutes Software for Municipal Clerks

Most agenda platforms still make you type and review minutes manually. ClerkMinutes generates formatted, speaker-tagged ready to publish minutes from your recording in under 2 hours, not 8.

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Agenda Management and Meeting Minutes Software That Does the Heavy Lifting

Upload your agenda and recording. ClerkMinutes transcribes the audio, assigns speakers, captures motions, and generates a formatted draft. All ready for your review.

AI transcription and speaker recognition

ClerkMinutes transcribes your recording and identifies who's speaking. Confirm speaker assignments, then generate.

Intelligent motion and speaker tracking

A seven-hour council meeting with multiple speakers and complex discussions and you have a week to get approved minutes published. Now, upload the recording. AI generates structured minutes with accurate speaker attribution and condensed summaries. A week of work becomes one afternoon.

Multiple Clerks with committee deadlines

Your municipality runs multiple committee meetings. Different Clerks handle different committees. Everyone has tight turnaround requirements and needs consistent formatting. One system means everyone uses the same workflow. Committee minutes get turned around in less than a day. The team spends half the time they used to on minutes. Output is consistent across all Clerks.

Managing interruptions while processing minutes

You're handling communications and scheduling for nine council members while trying to process meeting minutes. Phone calls come in. People walk into the office. Emails need immediate responses. You can't sit uninterrupted for hours to manually transcribe recordings. Upload the recording and let the AI process while you handle interruptions. Come back to review when you have time. No sustained focus blocks required.

Collaborative Agenda Builder

Build your agenda directly in ClerkMinutes. Add topics, attach supporting documents, and invite department heads or elected officials to fill in their items. No more chasing submissions by email.

• Built-in collaboration and review - Assign agenda items, set due dates, and ClerkMinutes sends reminders automatically. Everyone reviews and comments in one place.

• One-click publishing - Publish your finalized agenda directly to your municipal website or export as PDF.

• Complete agenda packets - Download a full packet with every document and attachment organized by agenda item ready to print.

Agenda Management and Meeting Minutes Software That Does the Heavy Lifting

Upload your agenda and recording. ClerkMinutes transcribes the audio, assigns speakers, captures motions, and generates a formatted draft. All ready for your review.

Just upload your recording link and ClerkMinutes handles the rest.

What Clerks Are Saying

She used to spend a week on minutes for a city of 95,000. Now it's a day.

"I was shocked that it could take a recording and transcribe it so quickly and be so accurate. And I didn't have to sit and listen to a recording again."

Read the full customer story ➞

How the city of Avon transformed 20 years of manual transcription into time for vacation days

"I would say that if you're spending hours and hours manually transcribing minutes, you've got to give this a try, it's amazing. I feel like I can actually use earned time off before. Before, I didn't know when I could take time out of the office, even though I had earned vacation days and personal days accumulated."