ClerkMinutes is your start-to-finish meeting workflow for government, including agenda building, AI transcription, multi-speaker attribution, motion tracking, public comment, approval workflows, and searchable archives
How ClerkMinutes Works
One system for your entire minutes workflow
Build agendas with your team without email chains and chasing down edits. ClerkMinutes collaborative agenda building keeps everyone in one system. Multiple people can contribute, edit, and review without email chains or version control hell. Everyone works in the same place. See changes in real-time.
Upload your meeting recording or ClerkMinutes integrates directly with Zoom or YouTube.
ClerkMinutes AI is trained on government meeting structure, and handles formal language, legal terms, motion syntax, and local names (streets, projects, people) that break generic tools.
Speaker recognition maintains accuracy across multi-hour meetings with multiple speakers. Not built for 30-minute standups. Built for 3-hour council meetings with formal structure and legal requirements.
Need to adjust the agenda during the meeting? Real-time meeting control lets you move items, add unplanned topics, and reorder on the fly. The system adapts with you.
Get structured minutes in 2 hours, not 7-8.
• Speaker attribution stays accurate across multi-hour meetings with 10+ speakers, even when people talk over each other. No "Speaker 1" chaos. It can handle multiple speakers without losing track, even when people talk over each other.
• Motion tracking captures motions, seconds, vote counts, and outcomes correctly. Other AI tools turn "motion to approve" into "notion to improve" and label everyone "Speaker 1." You're stuck verifying by hand. ClerkMinutes learns your council roster and understands government meeting syntax, so you are not stuck doing manual cleanup.
• Public comments get summarized into structured sections without losing the plot. ClerkMinutes condenses public comment into structured summaries: who spoke, key themes, and specific concerns raised. Summaries hold up when board members ask follow-up questions or when you need to reference public input months later.
ClerkMinutes AI generates structured minutes from your transcript and agenda.
• Create customizable meeting templates that match your municipality's format requirements. Set your fonts, header alignment, and logo once per department or meeting type. ClerkMinutes saves the template by department, so you never have to adjust formatting again.
• Use AI Actions to enhance content directly in the editor. Expand discussions, fill in missing details, and reorganize sections.
• Export to PDF, HTML, or Word and it looks exactly how you want it every time. No switching between systems. The entire Clerkware workflow lives in one place from agenda building through publishing.
• Hit publish in ClerkMinutes and it updates your agenda and minutes in one click with with our calendar embed feature. The embedded calendar includes an AI chat where anyone can ask questions about the meeting like, "When did the council vote on the zoning change?" and get an accurate answer straight from the original source.
Find what someone said 6 months ago in seconds, not days. ClerkMinutes search works across every meeting. Find specific discussions, decisions, votes from months or years ago.
Board member asks "What did we decide about the park project last March?" Search and pull it up. Public records request comes in? Search and answer in minutes instead of days of file-digging.
You're not the only person who can find information. The system makes institutional memory accessible to anyone with appropriate access.
• Export to PDF, HTML, or Word and it looks exactly how you want it every time. No switching between systems. The entire Clerkware workflow lives in one place from agenda building through publishing.
• Hit publish in ClerkMinutes and it updates your agenda and minutes in one click with with our calendar embed feature. The embedded calendar includes an AI chat where anyone can ask questions about the meeting like, "When did the council vote on the zoning change?" and get an accurate answer straight from the original source.
What Clerks Are Saying
