ClerkMinutes®

ClerkMinutes

Government should be elegantly simple. Your meeting minutes should be too.

Visit our booth at the 2026 CMCA Conference to claim your exclusive 3-month trial, an offer available only to attending California Clerks

Start Free Trial Now

First 14 days completely free. No credit card required.

1,323

Municipalities using ClerkMinutes

23,894

Hours of meetings transcribed

30,854

Minutes generated with ClerkMinutes

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Your Complete ClerkMinutes Trial Experience

Everything. Unlimited. No restrictions.

Unlimited Meeting Transcription

Process as many meetings as you want. No limits on length or quantity.

Automatic Speaker Identification

No more "the gentleman from ward 3" – everyone gets properly identified.

Custom AI Prompts

Define your exact style, tone, and format preferences once.

Multiple Output Formats

Word docs, PDFs, whatever format you need for your workflow.

Unlimited Regeneration

Try different styles and formats until it's perfect for your needs.

Complete Feature Access

This isn't a limited demo. It's the full ClerkMinutes experience.

Custom AI Prompts

Define your exact style, tone, and format preferences once.

Unlimited Regeneration

Try different styles and formats until it's perfect for your needs.

Multiple Output Formats

Word docs, PDFs, whatever format you need for your workflow.

Complete Feature Access

This isn't a limited demo. It's the full ClerkMinutes experience.

Your Complete ClerkMinutes Trial Experience

Everything. Unlimited. No restrictions.

Unlimited Meeting Transcription

Process as many meetings as you want. No limits on length or quantity.

Automatic Speaker Identification

No more "the gentleman from ward 3" – everyone gets properly identified.

Custom AI Prompts

Define your exact style, tone, and format preferences once.

Multiple Output Formats

Word docs, PDFs, whatever format you need for your workflow.

Unlimited Regeneration

Try different styles and formats until it's perfect for your needs.

Complete Feature Access

This isn't a limited demo. It's the full ClerkMinutes experience.

Custom AI Prompts

Define your exact style, tone, and format preferences once.

Unlimited Regeneration

Try different styles and formats until it's perfect for your needs.

Multiple Output Formats

Word docs, PDFs, whatever format you need for your workflow.

Complete Feature Access

This isn't a limited demo. It's the full ClerkMinutes experience.

Your Complete ClerkMinutes Trial Experience

Everything. Unlimited. No restrictions.

Unlimited Meeting Transcription

Process as many meetings as you want. No limits on length or quantity.

Automatic Speaker Identification

No more "the gentleman from ward 3" – everyone gets properly identified.

Custom AI Prompts

Define your exact style, tone, and format preferences once.

Multiple Output Formats

Word docs, PDFs, whatever format you need for your workflow.

Unlimited Regeneration

Try different styles and formats until it's perfect for your needs.

Complete Feature Access

This isn't a limited demo. It's the full ClerkMinutes experience.

Custom AI Prompts

Define your exact style, tone, and format preferences once.

Unlimited Regeneration

Try different styles and formats until it's perfect for your needs.

Multiple Output Formats

Word docs, PDFs, whatever format you need for your workflow.

Complete Feature Access

This isn't a limited demo. It's the full ClerkMinutes experience.

Watch ClerkMinutes in Action

1 Upload

Any meeting recording (Zoom, digital recorder, phone)

2 Customize

Set your style preferences once

3 Review

Professional minutes ready for final touches

Why Clerks Love Using Less

“Not taking days and weeks to do my minutes. From uploading to completion, it’s about 20 minutes, The customer service is absolutely second to none .”

Heather

Clerk, City of Long View, NC

"ClerkMinutes cut out the anxiety of doing minutes... I can focus on the actual meeting now."

Lynnae

Clerk, Village of Rib Mountain, WI

"It used to be a total mental drain. Now I actually enjoy the process."

Tyler Cameron

City Recorder at City of Providence, UT

"I'm not frantically writing anymore. I can actually facilitate better meetings."

Carolyn Shields

City Recorder at City of Oakland, OR

The Stress-Free Workflow

Enjoy Being a Clerk Again

Before ClerkMinutes

Stress about missing important details

Frantically write during meetings

Spend hours reconstructing conversations

Work late, turning notes into professional minutes

After ClerkMinutes

Listen actively and facilitate confidently

Trust that everything is being captured

Review polished drafts instead of starting from scartch

Go home when meeting ends

The difference? You get to be the professional you became a clerk to be.

Start Free Trial Now

Frequently Asked Questions

How is this different from just using ChatGPT?

ClerkMinutes® is purpose-built for municipal meetings. It understands agendas, motions, seconds, and roll calls, not just general text. It structures your minutes automatically, applies clerk-approved formatting, and ensures compliance-ready records without manual editing.

How is this different from Otter AI or other transcription tools?

Can’t our staff just type up minutes from the recording like we always have?

Can it really understand government terminology?

How accurate are the transcriptions?

What if the AI gets something wrong?

Can it distinguish who’s speaking?

Is our data secure?

Do you store our recordings?

Is it compliant with open records laws?

Why pay for this when we could do it manually?

What’s included in the price?

Is there a free trial?

Can it work with our existing recording system?

Can we customize the format of the minutes?

Can multiple staff members collaborate?

Can ClerkMinutes handle meetings longer than 5 hours?

We’re used to doing minutes a certain way. Will this change our process?

What if we don’t have great audio quality?

Is this going to replace clerks?

Do I need training to use it?

Government works best when it's elegantly simple

637 municipalities have discovered what happens when technology gets out of the way.

Hundreds of clerks are enjoying their work again.

Your stress-free meeting experience starts in 60 seconds.

Completely unlimited trial

No credit card required

All features included

Cancel anytime

The best software is the software you use less.

Government works best

when it's elegantly simple

637 municipalities have discovered what

happens when technology gets out of

the way.

Hundreds of clerks are enjoying their

work again.

Your stress-free meeting experience

starts in 60 seconds.

Completely unlimited trial

No credit card required

All features included

Cancel anytime

The best software is the software you use

less.

ClerkMinutes

HeyGov, Inc.
Sturgeon Bay, Wisconsin

‍Toll Free: 888 HEYGOV1