ClerkMinutes Agenda Builder ends that loop. One shared workspace. Everyone contributes directly. Nothing gets lost.
See why 400+ municipalities trust ClerkMinutes
What Agenda Builder does
Agenda Builder is the collaborative agenda creation tool inside ClerkMinutes. Department heads, elected officials, and staff contribute directly in the system. You set the structure. They fill it in. You publish when it's ready.
One workspace without the version chaos
Add topics, attach documents, and assign items to department heads or elected officials. They submit directly in ClerkMinutes. You stop chasing emails.
Multiple contributors work in the same agenda simultaneously. Changes are visible the moment they're made. No more "which version is current" conversations.
Assign items to specific people, set due dates, and ClerkMinutes sends automated reminders. Review and comments stay in one place, not scattered across inboxes.
Publish your finalized agenda to your municipal website or export as PDF. Your embedded calendar updates automatically.
Download a full packet with every attachment organized by agenda item, ready to print and distribute.
Already have a PDF agenda? Drop it in. ClerkMinutes extracts the meeting date, location, description, and all items in order.
Move items, add unplanned topics, and reorder on the fly during the meeting. The agenda adapts in real time.
What Clerks Are Saying About Agenda Builder
"I was shocked that it could take a recording and transcribe it so quickly and be so accurate. And I didn't have to sit and listen to a recording again."
"I've been a clerk for 20 some years and this is the first time I felt like I can accomplish things in regular time like a normal job instead of this heavy weight that was always weighing on me. This has got to get done and I got to just plunge through it."
Frequently Asked Questions
Does this replace our existing agenda platform or work alongside it?
Either. If you're running another system, you can import your existing PDF agendas into ClerkMinutes with a drag-and-drop. It extracts the date, location, description, and all items automatically. Or use ClerkMinutes as your primary agenda tool from day one.
Can department heads and elected officials access it without a full ClerkMinutes account?
What happens if someone submits changes after the agenda is distributed?
Can we use our municipality's existing agenda format?
Does the agenda connect to the minutes?
Upload a recording from your last council meeting. Get structured minutes in under 2 hours, not 8.
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Sturgeon Bay, Wisconsin