ClerkMinutes Meetings Portal puts a live, searchable meeting calendar with meeting records on your website. Your team and residents can now find what they need whenever they need it in seconds.
See why 400+ municipalities trust ClerkMinutes
Every gap in your public records becomes a task on your list.
Residents who can't find the agenda call. Residents who can't find approved minutes email. Residents who want to know what happened to the zoning proposal show up in person.
All of it lands on your desk.
When residents can find the record themselves, you get to focus on keeping citizens engaged, instead of being a ticketing queue.
What Meetings Portal does
Meetings Portal is an embeddable public calendar that lives directly on your municipality's website. It pulls from ClerkMinutes, updates automatically, and gives residents everything in one place, including upcoming meetings, agendas, minutes, recordings, and an AI assistant that can answer questions about the record.
Your meeting calendar on your website
With one line of code, you get a live meeting calendar on any page of your municipal website. It updates the moment you publish anything in ClerkMinutes.
Residents pick their view: monthly grid or chronological list. Both update automatically when you add or change a meeting.
Residents download the finalized PDF without contacting the office.
Once minutes are published, residents can ask what happened. Was the budget approved? What did the council decide about the park? The AI reads the record and answers from it.
Jurisdictions with multiple boards can let residents filter by Council, Planning, Zoning, or any category you configure.
Residents opt in to get notified when new meetings are added or agendas are published. Available on the Growth plan.
Paste it into your website yourself, or send it to your webmaster in one click. Mobile-responsive by default.
What Clerks Are Saying About Meetings Portal
"I was shocked that it could take a recording and transcribe it so quickly and be so accurate. And I didn't have to sit and listen to a recording again."
"I've been a clerk for 20 some years and this is the first time I felt like I can accomplish things in regular time like a normal job instead of this heavy weight that was always weighing on me. This has got to get done and I got to just plunge through it."
Frequently Asked Questions
Does this work with any website platform?
Yes. It's a standard JavaScript snippet. GovOffice, CivicPlus, WordPress, custom-built, if your webmaster can paste one line of code, it works.
Do I have to manually update the calendar when something changes?
How accurate is the AI chat?
Can residents download agendas before the meeting?
Is the subscription form available on all plans?
Upload a recording from your last council meeting. Get structured minutes in under 2 hours, not 8.
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Sturgeon Bay, Wisconsin