ClerkMinutes puts the entire meeting lifecycle in one system from agendas to published minutes.
See why 400+ municipalities trust ClerkMinutes
When everything lives in different places, you become the system.
You know where the recording is. You know which folder has the approved minutes. You remember what the council decided about the park project because you were there.
When you're out, nothing moves. When someone asks a question, you stop what you're doing to answer it.
Minutes become couch work. The job that quietly follows you home. The meeting ends at 7. The transcript opens at 9.
"Yes. I used to call minutes my couchwork. That was work I would take home with me and do in front of the TV at night and, 'Oh, I got to do meetings.' When's the last time I did that?"
Meeting Management is the operational hub inside ClerkMinutes
Every meeting lives here: agenda, recording, transcript, minutes, and historical log. Create a meeting, run it through the full workflow, and publish the record.
Built for jurisdictions running multiple meetings, boards and deadlines.
What you can do inside Meeting Management
Start from scratch with a title and date, or drop in a PDF agenda and ClerkMinutes pulls out the date, location, description, and all items automatically.
Every action timestamped: who created the meeting, when the agenda was imported and published, and when the recording came in. No guessing what happened or when.
Organize across Council, Planning, Zoning, or any board your jurisdiction runs. Filter by type without scrolling through everything.
Overview, agenda, recording, transcript, and minutes in one place. No opening four tabs to get the full picture.
Update dates, descriptions, locations, and categories anytime. The record stays accurate without starting over.
Find what was said, what was decided, or how a vote went across months or years of meetings. Seconds, not a morning of digging.
What Clerks Are Saying About Meeting Management
"I was shocked that it could take a recording and transcribe it so quickly and be so accurate. And I didn't have to sit and listen to a recording again."
"I've been a clerk for 20 some years and this is the first time I felt like I can accomplish things in regular time like a normal job instead of this heavy weight that was always weighing on me. This has got to get done and I got to just plunge through it."
Frequently Asked Questions
Can we manage multiple boards and committees in one account?
Yes. Organize meetings by department or board type: Council, Planning, Zoning, or any custom category. Each meeting is searchable and filterable on its own.
How far back does the searchable archive go?
Can multiple clerks manage meetings simultaneously?
What if we already have recordings and agendas from past meetings?
Does it work for short meetings as well as long ones?
Upload a recording from your last council meeting. Get structured minutes in under 2 hours, not 8.
ClerkMinutes
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HeyGov, Inc.
Sturgeon Bay, Wisconsin