Most transcription tools dump a wall of text and leave the rest to you. You still have to identify speakers, catch every motion, track every vote, and reformat the whole thing to your municipality's standard. That's 7 hours minimum. For one meeting.
ClerkMinutes' AI Minutes turns your recording and agenda into a structured, speaker-tagged, and motion-tracked draft in under 2 hours.
See why 400+ municipalities trust ClerkMinutes
The real cost is the backlog anxiety
Seven hours on minutes doesn't just eat a day. It creates a backlog. The next meeting is already scheduled. So is the one after that. When minutes run a week behind, you're never caught up.
Public records requests hit a queue that's already full. Board members are waiting on approved minutes to confirm what was actually decided. You're still in the document from last Tuesday.
The hours are visible. The ripple effect isn't.
What AI Minutes does
AI Minutes is the generation engine inside ClerkMinutes. Upload your meeting recording and agenda. The AI processes both and produces a structured draft: speaker attributed, motions captured, and public comment summarized — all ready for your review.
What AI Minutes handles so you don't have to
Accurate across multi-hour sessions with 10+ speakers, even when people talk over each other. Not "Speaker 1, Speaker 2." The actual names spelled correctly too.
Captures motions, seconds, vote counts, and outcomes. Trained on your council roster and government meeting syntax. No more verifying every vote by hand.
Condenses who spoke, key themes, and specific concerns raised.
Tell the AI exactly how to write your minutes: tone, structure, and what to include or skip. Set it once and applied every time.
Expand a discussion, fill in missing detail, and reorganize a section. Every time you switch tools to fix a sentence, you lose your place. AI Actions keeps you in the document.
Set fonts, header alignment, and logo once per department or meeting type. ClerkMinutes applies it every time.
"Yes. I used to call minutes my couchwork. That was work I would take home with me and do in front of the TV at night and, 'Oh, I got to do meetings.' When's the last time I did that?"
What Clerks Are Saying About AI Minutes
"I was shocked that it could take a recording and transcribe it so quickly and be so accurate. And I didn't have to sit and listen to a recording again."
"I've been a clerk for 20 some years and this is the first time I felt like I can accomplish things in regular time like a normal job instead of this heavy weight that was always weighing on me. This has got to get done and I got to just plunge through it."
Frequently Asked Questions
What if the AI gets something wrong?
You're always in control. Review the draft, edit it, and regenerate as many times as you need. AI Actions and Custom Instructions let you adjust content or formatting on the fly. Nothing gets published until you approve it.
How does it handle long meetings?
Does it understand government meeting language?
Can I use my municipality's existing format?
Can I re-generate if I'm not happy with the first draft?
Upload a recording from your last council meeting. Get structured minutes in under 2 hours, not 8.
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HeyGov, Inc.
Sturgeon Bay, Wisconsin