ClerkMinutes

®

ClerkMinutes

ClerkMinutes

You proved what's possible in a single day. Imagine what you can do with 30 more.

Start your free 30-day ClerkMinutes trial and make effortless minutes your new normal.

Start your free 30-day ClerkMinutes trial and make effortless minutes your new normal.

Start your free 30-day ClerkMinutes trial and make effortless minutes your new normal.

Click Here to Start Your Free Trial

Click Here to Start Your Free Trial

337

337

Hours of Meetings Handled

277

277

Sets of Meeting Minutes Generated

662.5

662.5

Hours Saved for Clerks

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Your Complete ClerkMinutes Trial Experience

Everything. Unlimited. No restrictions.

Unlimited Meeting Transcription

Process as many meetings as you want. No limits on length or quantity.

Automatic Speaker Identification

No more "the gentleman from ward 3" – everyone gets properly identified.

Custom AI Prompts

Define your exact style, tone, and format preferences once.

Multiple Output Formats

Word docs, PDFs, whatever format you need for your workflow.

Unlimited Regeneration

Try different styles and formats until it's perfect for your needs.

Complete Feature Access

This isn't a limited demo. It's the full ClerkMinutes experience.

Custom AI Prompts

Define your exact style, tone, and format preferences once.

Unlimited Regeneration

Try different styles and formats until it's perfect for your needs.

Multiple Output Formats

Word docs, PDFs, whatever format you need for your workflow.

Complete Feature Access

This isn't a limited demo. It's the full ClerkMinutes experience.

colored background1

Your Complete ClerkMinutes Trial Experience

Everything. Unlimited. No restrictions.

Unlimited Meeting Transcription

Process as many meetings as you want. No limits on length or quantity.

Automatic Speaker Identification

No more "the gentleman from ward 3" – everyone gets properly identified.

Custom AI Prompts

Define your exact style, tone, and format preferences once.

Multiple Output Formats

Word docs, PDFs, whatever format you need for your workflow.

Unlimited Regeneration

Try different styles and formats until it's perfect for your needs.

Complete Feature Access

This isn't a limited demo. It's the full ClerkMinutes experience.

Custom AI Prompts

Define your exact style, tone, and format preferences once.

Unlimited Regeneration

Try different styles and formats until it's perfect for your needs.

Multiple Output Formats

Word docs, PDFs, whatever format you need for your workflow.

Complete Feature Access

This isn't a limited demo. It's the full ClerkMinutes experience.

colored background1

Your Complete ClerkMinutes Trial Experience

Everything. Unlimited. No restrictions.

Unlimited Meeting Transcription

Process as many meetings as you want. No limits on length or quantity.

Automatic Speaker Identification

No more "the gentleman from ward 3" – everyone gets properly identified.

Custom AI Prompts

Define your exact style, tone, and format preferences once.

Multiple Output Formats

Word docs, PDFs, whatever format you need for your workflow.

Unlimited Regeneration

Try different styles and formats until it's perfect for your needs.

Complete Feature Access

This isn't a limited demo. It's the full ClerkMinutes experience.

Custom AI Prompts

Define your exact style, tone, and format preferences once.

Unlimited Regeneration

Try different styles and formats until it's perfect for your needs.

Multiple Output Formats

Word docs, PDFs, whatever format you need for your workflow.

Complete Feature Access

This isn't a limited demo. It's the full ClerkMinutes experience.

Watch ClerkMinutes in Action

1

1

Upload

Upload

Upload

Any meeting recording (Zoom, digital recorder, phone)

2

2

Customize

Customize

Customize

Set your style preferences once

3

3

Review

Review

Review

Professional minutes ready for final touches

Why Clerks Love Using Less

“Not taking days and weeks to do my minutes. From uploading to completion, it’s about 20 minutes, The customer service is absolutely second to none .”

“Not taking days and weeks to do my minutes. From uploading to completion, it’s about 20 minutes, The customer service is absolutely second to none .”

Headshot of Heather

Heather

Clerk, City of Long View, NC

"ClerkMinutes cut out the anxiety of doing minutes... I can focus on the actual meeting now."

"ClerkMinutes cut out the anxiety of doing minutes... I can focus on the actual meeting now."

Headshot of Lynnae

Lynnae

Clerk, Village of Rib Mountain, WI

"It used to be a total mental drain. Now I actually enjoy the process."

"It used to be a total mental drain. Now I actually enjoy the process."

Headshot of Tyler Cameron

Tyler Cameron

Tyler Cameron

City Recorder at City of Providence, UT

City Recorder at City of Providence, UT

"I'm not frantically writing anymore. I can actually facilitate better meetings."

"I'm not frantically writing anymore. I can actually facilitate better meetings."

Headshot of Carolyn Shields

Carolyn Shields

City Recorder at City of Oakland, OR

The Stress-Free Workflow

The Stress-Free Workflow

Enjoy Being a Clerk Again

Enjoy Being a Clerk Again

Before ClerkMinutes

Stress about missing important details

Frantically write during meetings

Spend hours reconstructing conversations

Work late, turning notes into professional minutes

After ClerkMinutes

Listen actively and facilitate confidently

Trust that everything is being captured

Review polished drafts instead of starting from scartch

Go home when meeting ends

The difference? You get to be the professional you became a clerk to be.

The difference? You get to be the professional you became a clerk to be.

The difference? You get to be the professional you became a clerk to be.

Click Here to Start Your Free Trial

Press Releases & News

Artificial Intelligence Helping Document Meetings in Long View | ClerkMinutes on WSOC TV

Artificial Intelligence Helping Document Meetings in Long View | ClerkMinutes on WSOC TV

Clerks are responsible for keeping accurate public records of everything said and done at government meetings, but the job is incredibly time-consuming. Heather Minor, clerk for the Town of Longview, NC, used to spend hours listening to recordings in 15–30 second chunks and manually typing out every word.

Clerks are responsible for keeping accurate public records of everything said and done at government meetings, but the job is incredibly time-consuming. Heather Minor, clerk for the Town of Longview, NC, used to spend hours listening to recordings in 15–30 second chunks and manually typing out every word.

Clerks are responsible for keeping accurate public records of everything said and done at government meetings, but the job is incredibly time-consuming. Heather Minor, clerk for the Town of Longview, NC, used to spend hours listening to recordings in 15–30 second chunks and manually typing out every word.

Read More →

AI Takes the Drudgery Out of Compiling Meeting Minutes

AI Takes the Drudgery Out of Compiling Meeting Minutes

AI Takes the Drudgery Out of Compiling Meeting Minutes

HeyGov, an online forms and payments purveyor, offers one solution, ClerkMinutes, which launched in 2024 and transcribes relevant information and actions taken by elected officials. More than 34,000 municipal clerks across the country are charged with generating, sharing and storing meeting minutes for their cities, HeyGov officials said.

HeyGov, an online forms and payments purveyor, offers one solution, ClerkMinutes, which launched in 2024 and transcribes relevant information and actions taken by elected officials. More than 34,000 municipal clerks across the country are charged with generating, sharing and storing meeting minutes for their cities, HeyGov officials said.

HeyGov, an online forms and payments purveyor, offers one solution, ClerkMinutes, which launched in 2024 and transcribes relevant information and actions taken by elected officials. More than 34,000 municipal clerks across the country are charged with generating, sharing and storing meeting minutes for their cities, HeyGov officials said.

Read More →

Frequently Asked Questions

How is this different from just using ChatGPT?

ClerkMinutes® is purpose-built for municipal meetings. It understands agendas, motions, seconds, and roll calls, not just general text. It structures your minutes automatically, applies clerk-approved formatting, and ensures compliance-ready records without manual editing.

How is this different from Otter AI or other transcription tools?

Can’t our staff just type up minutes from the recording like we always have?

Can it really understand government terminology?

How accurate are the transcriptions?

What if the AI gets something wrong?

Can it distinguish who’s speaking?

Is our data secure?

Do you store our recordings?

Is it compliant with open records laws?

Why pay for this when we could do it manually?

What’s included in the price?

Is there a free trial?

Can it work with our existing recording system?

Can we customize the format of the minutes?

Can multiple staff members collaborate?

Can ClerkMinutes handle meetings longer than 5 hours?

We’re used to doing minutes a certain way. Will this change our process?

What if we don’t have great audio quality?

Is this going to replace clerks?

Do I need training to use it?

ClerkMinutes

®

HeyGov, Inc.
Sturgeon Bay, Wisconsin

© ClerkMinutes® 2026

© ClerkMinutes® 2026